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Powerful Solutions for Research Institutions

Entire purchase life-cycle indent from lab to committee recommendations from financial approvals to repositories of compliance documents. All at one place.

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Digital Transformation in Procurement

Do away with paper and use powerful data driven tools for every purchase decision. Smart solutions are in place to ensure smooth approvals, sound financial decisions and judicious utilisation of grants and research funds.

Scientist

Creating Indents, tracking approval status, live fund availability and list of purchase items makes it easy to run the lab and conduct experiments.

Finance

Data-driven tools to approve fund release, ensuring the right purchase mode, comparing price with indent-proposal and bills, keeping a record of all invoices was never so easy

Admin

Verification of purchase mode, creating committees, taking administrative decisions based on data driven analytic tools makes it convenient

Labify

A research purchase application

Filling indent form, selecting the right purchase mode, assigning the correct expense head from an active project list means a lot more of work and finding data from multiple sources. Labify solves that problem and a lot more. Keeping track of your purchase requests, availability of funds, maintaining a digital repository of compliance documents, etc. all alone. You can also add your team members because one person can not do science all alone

Recognitions
StartupIndia Recognition
NABI Recognition
CIAB Recognition
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Recognition

StartupIndia, Government of India

Award

Service Excellence Award, JNU

Inauguration

Science and Technology Minister (IC)

Selection

As UNBOUND 30, Bahrain

Incubation

at NABI-CIAB, Mohali

Training

IIT Delhi,TiE, YC Startup School, etc

Introducing

Research Purchase Application

Ensuring credibility and transparency with ease of navigation

work process
  • Purchasing

    Projects and Indents

    There are set guidelines which need to be followed while making a purchase for your laboratory. Selecting of right purchasing option, the project and expense head which have funds and giving correct declaration ensures faster approval. Your funds are always in front of you to make informed decisions.

  • Tracking

    Approval and Expenses

    Real-time approval status of your indent and requests. You can see if the approvals came, purchase orderr were generated or products were delivered. There will be a list of all items in downloadable format. You can also generate expense-statements head-wise for your projects.

  • Compliance

    Funding Guidelines

    All the records in digital format is at your disposal. Labify helps you follow guidelines for purchasing, record keeping, generating utilisation certificates for funding agencies and much more. Compliance is not so complicated.

  • Administration

    Transparency and Control

    All decision makers on one platform enables transparency and efficiency. Purchase, Store, Finance and Management can track file movement, fund availability, previous records and all documents before making decisions. There will be the bonus of a digital record of all decisions and secured data.

FAQ

Frequently Asked Questions

Everything you need to know to make sure you use labify like a pro.

Who can create an indent?

If you are working with an organization which uses Labify, administrative officer or the designated representative has rights to create a laboratory for you. You will receive an email with login credentials. After verification you can easily create indents, track funds, raise requests, see the items, add team members etc. Please ask your authorized representative to create an account for you.
While creating indent, you will get multiple options of purchase. In government-funded organizations where GeM is mandatory, you will have to check GeM first. If the item is available on GeM then you will have to select it else take a non-availability certificate and proceed with other purchase options. Rate contract, local purchase etc are also preferred mediums of purchase but please check the upper limmit on indent value for certain purchase modes before taking a final call.
Current fund status is available on your dashboard. You can see all active projects, fund heads, current available funds and committed funds which changes with time. Also, at the time of filling an indent, you will be able to see all the active projects with availability funds to make it easier for you to make an informed decision. Also, on the projects page, you will be able to see all the presently active and past projects. You can also generate statements for your convenience.
Fill the indent and send it for approvals. It goes to the finance department for verification of availability of funds and stores to see if it can be disbursed. After that it goes to the indent committee and the chairperson sends it to the Manager Administration. Manager administration has the authority to either pass it or send to ED for approval. After approval, store will create proposal and send it to Finance department. Finance department, after processing the proposal, sends it to ED for final approval. Purchase order is created from the purchase department after ED approves the proposal. Bills are uploaded by the store after the product/services are delivered. You can see the current stage of the purchase process on your procurement tab in your lab menu.
Yes. Go to the item list and there you will find all the details of current and previously purchased items. It also shows you other relevant details like date of purchase, who initiated the indent, quantity, amount and status of purchase. It also gives you the option to download the list in editable mode for offline use.

Projects Query

Projects can only be added and modified by the finance department after relevant authorities approve the funds. Funds will be visible to all relevant authorities who may need it to give purchase approvals. It is not visible to any member of the laboratory other than the PI/Supervisor.
Go to the project and click on the history option. There you will find the project statement section right below the fund break-up. Select the head and click on the generated statement. This will show you all the transactions which happened through labify. This is a very close estimate of transactions through this project. Please verify it with the finance department for more accurate details.
Labify will suggest projects which have sufficient funds to meet the amount by the time of creating an indent. Also, it is validated by multiple approving authorities during the purchase and transaction process. It is advisable not to go over limits even if the system permits as it becomes liable to rejection.
When you create indent, the amount is deducted from the active funds and kept in reserve to honor the orders. It is shown as committed funds in the project section. This fund is adjusted three times, namely at the time of indent, proposal and final invoice. If the amount is less than indent amount at any stage then the balance is added to the available funds at all these stages.

Setup or Installation

Fill the indent and send it for approvals. It goes to the finance department for verification of availability of funds and stores to see if it can be disbursed. After that it goes to the indent committee and the chairperson sends it to the Manager Administration. Manager administration has the authority to either pass it or send to ED for approval. After approval, store will create proposal and send it to Finance department. Finance department, after processing the proposal, sends it to ED for final approval. Purchase order is created from the purchase department after ED approves the proposal. Bills are uploaded by the store after the product/services are delivered. You can see the current stage of the purchase process on your procurement tab in your lab menu.
Labify is developing this functionality and it will be available soon.
Labify is developing this functionality and it will be available soon.
Labify is developing this functionality and it will be available soon.

Technical Support

Labify provides the initial training to all stake-holders at the time of initial setup. All the members of organization using labify can request through their store, admin or finance department to get trained to use labify.
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